As technology advanced, physical documents began to be abandoned and replaced with electronic documents. The availability of technology encourages the reduction of paper usage in daily life, including in the business world. Even today’s business documents are predominantly stored electronically. To increase the security assurance of electronic documents, physical stamps have been replaced with digital stamps or e-Meterai. To learn more about what a digital stamp or e-Meterai is, how it works, and who can use e-Meterai in relation to electronic document management, see the following article.

What is e-Meterai?

Before the development of digital stamps, paper stamps were commonly used to affix to important documents. As technology advances, a digital stamp will be followed by e-Meterai. What is e-Meterai then? e-Meterai, also known as digital stamps, are a type of stamp in digital format. E-Meterai is primarily a digital system but also contains security elements issued by the Government of the Republic of Indonesia. State-owned banks have utilized E-Materai, but e-Meterai is now used in various electronic documents.

e-Meterai Function

Like paper stamps, e-Meterai primarily serves as a tool for validating the authenticity of important documents. This type of stamp can be applied to an electronic document using a digital system. This digital system automates the transformation of e-Meterai into digital documents. This stamp serves the same purpose as paper stamps, used as evidence of the imposition of taxes on specific documents. In addition, e-Meterai-enabled electronic documents will have the same credibility as physical documents.

Users of e-Meterai include:

So, who can use the e-Meterai? Here we review anyone who can use e-Meterai by usage category.

1. Personal

Personal use refers to the general public, which includes individuals of all ages. For instance, e-Meterai is used when creating securities such as letters of agreement, statements of accounts receivable between individuals, job application letters, and other letters that require the affixing of e-Meterai.

2. Enterprise

Enterprise is a category of e-Meterai users that refers to companies that employ e-Meterai services for internal business purposes. e-Meterai is utilized in internal company activities such as debt receivables, legally binding letters, auction and tender documents, and letters of cooperation agreements between agencies.

3. Wholesale

Wholesale is a division that purchases e-Meterai in bulk from authorized distributors and resells them to end users. Therefore, this category can be considered a third party in purchasing e-Meterai before they reach the end user.

4. WAPU (Wajib Pungut)

WAPU (Wajib Pungut) refers to a business entity designated by the Minister of Finance as a collector of Value Added Tax (VAT). This agency must make deposits and report taxes on BKP/JKP (Barang/Jasa Kena Pajak) collected to PKP (Pengusaha Kena Pajak). The mechanism is implemented to improve taxpayer compliance, increase state revenue, and strengthen tax administration.

This concludes the required information regarding e-definition, Meterai’s functions, and users. Minimizing the risk associated with ensuring the security of documents is unquestionably crucial to your business operations. Additionally, to maximize cost-effectiveness, it is necessary to reduce the use of paper documents. It is hoped that e-Meterai will be able to accommodate the needs of business development in this digital era. However, you must also ensure that the e-Meterai you utilize is authentic and comes from an authorized distributor. This is due to the prevalence of counterfeit e-Meterai sold in the virtual universe. Following this, MitraComm Ekasarana Channel Solution (MECS), one of the business units of MitraComm Ekasarana, a subsidiary of Phitraco Group, has been appointed the official distributor of e-Meterai in Indonesia.

Contact us at marketing@phintraco.com for additional information about e-Meterai.

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