3 Alasan Perusahaan Membutuhkan Contact Center Outsourcing

By |2021-10-13T03:14:02+00:00October 1st, 2021|Categories: Blog|Tags: , , , , , , , , , , , , , , , , , , , , , , , , , |

Perusahaan berkembang bersama pelanggan. Semakin banyak pelanggan, semakin besar pula tanggung jawab suatu perusahaan dalam hal memberikan pelayanan yang maksimal untuk seluruh pelanggan. Memenuhi ekspektasi pelanggan merupakan hal yang penting agar citra perusahaan baik dan perusahaan dapat terus berkembang. Berdasarkan hasil survey, diketahui bahwa pelanggan ingin masalahnya dapat cepat ditangani oleh agen contact center yang terampil.

Melihat situasi saat ini, umumnya perusahaan memiliki ratusan hingga ribuan agen contact center. Peningkatan kualitas ribuan agen contact center dapat memakan waktu. Pada saat seperti itu, perusahaan harus mengambil langkah strategis agar perusahaan dapat terus berkembang dan meningkatkan layanan untuk pelanggan. Menggunakan layanan contact center outsourcing merupakan salah satu langkah yang tepat untuk perusahaan. Apakah alasan lainnya yang membuat contact center outsourcing dibutuhkan oleh perusahaan? Berikut penjelasan lengkapnya mengenai alasan perusahaan membutuhkan contact center outsourcing.

 

Alasan Perusahaan Membutuhkan Contact Center Outsourcing

Contact center adalah penambahan sistem pada call center yang dapat mengotomatisasi dan meningkatkan interaksi pelanggan dari berbagai channel. Contact center menjadi lebih kompleks karena penerapannya tidak hanya menangani telepon. Saat melakukan telepon, agen contact center bisa melihat data historical pelanggan dengan bantuan teknologi yang didukung oleh penyedia jasa contact center outsourcing. Pada saat apa perusahaan membutuhkan contact center outsourcing? Berikut alasan perusahaan membutuhkan contact center outsourcing:

  1. Bisnis skala besar

Perusahaan yang berada pada industri ritel, perbankan, kesehatan atau asuransi memiliki banyak unit bisnis karena merupakan bisnis skala besar. Contact center outsourcing dapat membantu perusahaan melayani ribuan pelanggan dengan berbagai keluhan ke berbagai unit bisnis.

  1. Call Center menangani pelanggan terlalu banyak

Perusahaan skala besar menangani banyak pelanggan. Ketika keluhan pelanggan datang di saat bersamaan, call center akan kewalahan melayani pelanggan. Menggunakan solusi contact center outsourcing akan membantu menangani hal tersebut karena seluruh interaksi akan ditangani dengan agen yang berkualitas.

  1. Kesulitan memonitor performa customer service

Perusahaan skala besar akan fokus meningkatkan kinerja yang termasuk dalam proses bisnis utama, sehingga pelayanan pelanggan seringkali terlupakan. Contact center outsourcing membantu perusahaan meningkatkan performa customer service tanpa harus terlibat langsung dalam program pelatihan agen dan memaksimalkan penggunaan teknologi dalam contact center.

 

Demikian adalah 3 alasan perusahaan membutuhkan contact center outsourcing. Informasi mengenai manfaat menggunakan contact center outsourcing dapat dilihat lebih lanjut di sini. Konsultasikan kebutuhan perusahaan Anda terkait contact center outsourcing bersama MitraComm Business Process Services.

 

Informasi lebih lanjut mengenai contact center outsourcing dapat ditanyakan langsung melalui marketing@phintraco.com.

 

Referensi:

https://www.talkdesk.com/resources/infographics/what-customers-want-from-support-contact-centers/

https://www.genesys.com/blog/post/be-ready-to-manage-any-new-contact-center-challenge

Mengenal Contact Center Outsourcing Lebih Dekat

By |2021-10-13T03:17:55+00:00September 27th, 2021|Categories: Blog|Tags: , , , , , , , , , , , , , , , , , , |

Salah satu cara untuk mempertahankan pelanggan adalah dengan menjaga hubungan yang baik dengan pelanggan. Banyak cara untuk dapat menjaga hubungan yang baik dengan pelanggan, salah satunya adalah memberi pelayanan yang baik pada sistem contact center. Berdasarkan data hasil survey, diketahui bahwa 54% pelanggan tidak puas dengan layanan contact center yang dihubungi. Dalam kondisi ini, perusahaan harus segera mengubah layanan contact center agar perusahaan tidak kehilangan pelanggan.

Lalu, apa yang harus dilakukan untuk meningkatkan kinerja contact center? Survey yang sama juga menemukan bahwa prioritas pelanggan ketika menghubungi contact center adalah pelanggan dapat berbicara dengan agen yang ahli dan menyelesaikan masalah mereka dengan cepat. Di satu sisi, perusahaan kewalahan menangani agen contact center yang banyak, namun perubahan dan peningkatan kualitas harus terus dilakukan agar keinginan pelanggan terpenuhi. Salah satu solusi untuk dapat meningkatkan kualitas contact center adalah dengan contact center outsourcing. Apa itu contact center outsourcing? Bagaimana contact center outsourcing dapat meningkatkan pengalaman pelanggan? Mari mengenal lebih dekat mengenai contact center outsourcing agar mengetahui manfaatnya untuk perusahaan.

 

Apa Itu Contact Center Outsourcing?

Sama seperti bisnis proses lain yang biasanya di alihdaya/ outsource. Contact center outsourcing adalah melibatkan tim agen perusahaan luar untuk menangani contact center perusahaan. Perusahaan Anda akan fokus dalam mengembangkan bisnis proses utama dan mengalihdayakan contact center untuk ditangani oleh tim terpecaya yang ahli dibidang contact center. Pelanggan yang jumlahnya ribuan tidak akan ditangani oleh ribuan contact center. Menggunakan contact center outsourcing dapat membantu perusahaan mengelola sistem, infrastruktur, serta agen contact center meningkatkan pelayanan pelanggan dan perusahaan Anda dapat mengoptimalkan fungsi bisnis lain. Contact center outsourcing tidak hanya menyediakan agen contact center, contact center outsourcing juga menyediakan pelatihan, sumber daya, infrastruktur, sistem, dan lain-lain.

 

Bagaimana Contact Center Outsourcing Dapat Meningkatkan Pengalaman Pelanggan?

Contact center outsourcing membantu perusahaan meminimalkan biaya dengan memaksimalkan keuntungan serta mempertahankan dan meningkatkan pengalaman pelanggan. Perusahaan harus menjelaskan nilai-nilai perusahaan yang ingin diperlihatkan kepada pelanggan sehingga contact center outsourcing dapat merencanakan strategi yang baik untuk meningkatkan pengalaman pelanggan. Selain itu, agen yang dimiliki oleh contact center outsourcing sudah memiliki keahlian yang baik dalam melayani pelanggan, sehingga perusahaan tidak perlu khawatir akan hal ini. Contact center outsourcing juga dapat bekerja 24 jam dalam seminggu untuk melayani pelanggan. Perusahaan tidak akan bergantung pada pelayanan jam kerja karena contact center outsourcing memiliki agen yang cukup banyak dan mempunyai sistem tersendiri dalam mengelola panggilan. Pengalaman pelanggan pun akan meningkat karna layanan pelanggan tersedia setiap saat.

 

Setelah mengenal contact center outsourcing lebih dekat, langkah selanjutnya adalah memilih penyedia jasa contact center outsourcing yang tepat dan terpercaya. Contact center outsourcing merupakan layanan yang ditwarkan oleh MitraComm Ekasarana. Informasi mengenai manfaat menggunakan contact center outsourcing dapat dibaca di sini.

 

Informasi lebih lanjut mengenai layanan contact center outsourcing dapat diperoleh dengan menhubungi kami di marketing@phintraco.com.

 

Referensi:

https://www.talkdesk.com/resources/infographics/what-customers-want-from-support-contact-centers/

 

Artikel terkait:

Hindari Masalah Contact Center dengan Solusi Voice Biometrics

By |2021-09-22T06:43:26+00:00September 24th, 2021|Categories: Blog|Tags: , , , , , , , , , , , , , , , , , , , , , , |

Layanan contact center yang kurang baik akan mengurangi penilaian perusahaan di mata pelanggan. Pelanggan yang menghubungi contact center ingin masalah yang sedang dihadapi di selesaikan dengan baik dan cepat. Umumnya, pelanggan harus melewati proses yang panjang untuk memverifikasi data mereka, sebelum masuk ke tahap pengaduan keluhan dan pemberian solusi. Untuk mengatasi tantangan tersebut,  voice biometrics hadir sebagai solusi untuk meningkatkan layanan contact center perusahaan Anda. Sebelum mengetahui lebih lanjut tentang solusi voice biometrics yang dapat menangani masalah pada contact center, mari pahami terlebih dahulu tentang masalah umum yang sering dihadapi oleh contact center.

 

Masalah Contact Center yang Sering Dihadapi Perusahaan

Pelanggan ingin dilayani dengan baik ketika menghubungi contact center. Masalah waktu dan  biaya yang dikeluarkan adalah faktor yang menjadi perhatian banyak pelanggan. Di satu sisi, agen contact center harus membawa nama baik perusahaan dengan banyaknya regulasi dan beban pekerjaan yang tidak mudah. Berikut adalah contoh masalah yang sering dihadapi oleh contact center:

  1. Waktu tunggu respon yang terlalu lama

Pelanggan yang menghubungi contact center ingin masalah cepat ditangani. Terkadang pelanggan menunggu lama untuk mendapatkan respon karena agen contact center harus memindahkan masalahnya ke departemen lain atau memerlukan waktu untuk memeriksa identitas pelanggan. Hal tersebut dapat menurunkan nilai perusahaan. Tidak hanya mendapatkan penilaian yang kurang baik dimata pelanggan, pelanggan pun mengeluarkan biaya telepon yang cukup mahal, karena menelepon terlalu lama untuk menunggu respon.

  1. Banyaknya pertanyaan verifikasi data

Untuk mengakses data pelanggan, diperlukannya verifikasi data. Proses verifikasi data biasanya berupa serangkaian pertanyaan seperti tempat tinggal, tanggal lahir, atau nama ibu. Hal itu mengakibatkan waktu panggilan yang lama dan dapat menghilangkan fokus pelanggan terhadap masalah yang sedang dialami.

  1. Adanya celah pencurian data

Pencurian data dapat terjadi dimana saja. Panggilan telepon juga dapat diretas ketika pelanggan menyebutkan data pribadi dalam proses verifikasi data melalui contact center. Selain itu, jika berada di lingkungan yang ramai ketika menelepon contact center, data pribadi yang disebutkan juga dapat didengar oleh orang lain yang ada disekitar.

 

Solusi Voice Biometrics Mengatasi Masalah Contact Center

Setelah mengetahui masalah yang sering dihadapi oleh contact center, saatnya perusahaan Anda menentukan langkah strategis untuk mencegah masalah tersebut terjadi. Voice biometrics adalah teknologi verifikasi identitas menggunakan suara. Suara memiliki keunikan pada masing-masing individu, sehingga tidak lagi diperlukannya kata sandi atau pertanyaan khusus untuk membuktikan identitas. Pelanggan akan mendapatkan pengalaman yang berbeda dan dapat meningkatkan kualitas layanan contact center perusahaan. Penjelasan lebih lanjut mengenai solusi voice biometrics dapat dilihat di sini.

Saatnya perusahaan Anda mengambil langkah strategis jika perusahaan Anda ingin menghindari masalah yang terjadi pada contact center yang telah kami bahas di artikel ini. Solusi voice biometrics merupakan salah satu solusi yang ditawarkan oleh Phintraco Technology.

Segera hubungi kami untuk informasi lebih lanjut mengenai solusi voice biometrics di marketing@phintraco.com.

 

Referensi:

https://www.proprofsdesk.com/blog/customer-service-problems/

 

Artikel terkait:

The Benefits of Implementing Outbound Call Center for Business Growth

By |2021-07-25T20:52:31+00:00March 12th, 2021|Categories: Blog|Tags: , , , , , , , , , , , , , , , , |

What is Outbound Call Center?

A call center within organization is divided into 2 services, they are inbound and outbound call center. In this article, we will focus on finding more about outbound call center and its benefits for business growth.

An outbound call center is an activity that allows call center agents to make outbound calls to an organization’s customers or prospects. These activities may be for market research, proactive customer service, sales, debt recovery or other purposes according to business requirements. In most cases, outbound call center services consist of Telecollection, Telemarketing, Telesales, Welcome Call, Data Cleansing, and Telesurvey. Let us take a look at these following explanation about outbound call center services and its benefits for business growth:

·         Telecollection

Telecollection is one of receivable management process. It is also known as reminder calls to client’s customers as an initiative for credit recovery to ensure “on-time payment”, and to reduce the risk of losses on receivables.

·  Telemarketing

Telemarketing is the process of finding new customers or generating interest in a brand, product or service by providing the information directly to potential customers over the phone. The benefits of implementing telemarketing is to find more new opportunities by making potential customer curious about product offered. It needs high-skilled agents to achieve the objective of having telemarketing services.

· Telesales

Telesales may sound similar to telemarketing, but the differences between these two services are its purpose. The purpose of telesales is to improve sales performance by selling products or services to customers through the calls.

·  Welcome call

Welcome call is one of outbound call center services that becomes the most effective way to create a long-lasting relationship with customers, especially new customers.

This outbound call center service consists of providing information about products or brands, promotion, and also about the company itself to customers in a more personal way when they have completed their transaction, so that it is expected that the company is always able to maintain customer trust and loyalty.

· Data cleansing

Data cleansing is a strategic approach to enrich business data for higher quality. By implementing this kind of service, organizations can select and remove corrupted, incorrectly formatted, duplicate, or incomplete data within datasets.

·  Telesurvey

Telesurvey is a survey carried out by call center agents over the phone. Establishing this service within a business let the customer know that the business really cares about hearing their feedback, so that a business is able to ensure customer satisfaction or take any possible wrongs, and turn them into rights.

Implementing outbound call center services is a strategic approach to build positive reputation and to support business growth. Since outbound call center services are crucial for business continuity, then organizations need to establish a reliable outbound call center management.

Organizations can leave their outbound call center activities to a business process outsourcing company. Partnering with the right business process outsourcing provider will help companies to have reliable outbound call center management that is supported by experts and updated technology to keep up with competitive business environment.

If you are looking for business partners that is providing outbound call center outsourcing services, you have come to the right place! You can rely on MitraComm Ekasarana to support and handle your outbound call center. To know further information about outbound call center services offered by MitraComm, do not hesitate to contact us at marketing@phintraco.com

5 Business Activities We Could Outsource to Grow Business

By |2021-07-25T20:52:35+00:00March 10th, 2021|Categories: Blog|Tags: , , , , , , , , , , , , , , , , , , , |

Many organizations tend to avoid outsourcing to handle their some business activities, because they think it requires huge cost.  In fact, it is actually not true. They fail to calculate the value of opportunities lost because they invested too much time into tasks that can be best left to others. Having a business process outsourcing company as a business partner will help you more focus on more important matters, then it will make open new opportunities to increase revenue significantly.

In outsourcing services, there are some business activities we could outsource to a business process outsourcing company, it is commonly known as transactional process outsourcing. Did you know which business activities we could outsource to a business process outsourcing company?

1. Walk In Customer Service

One of business activities we could outsource to a business process outsourcing company is Walk In Customer Service. Walk In Customer Service is a front line staff that plays an important role in representing company’s image for customers. Therefore, you need to have high skilled and competent staff to manage this business activity. If you are partnering with a business process outsourcing company to manage Walk In Customer Service position within your organization, you do not need to think about their trainings needs and any other related requirements to fulfill the right fit to this position. A business process outsourcing company will dedicate their time to develop their employees’ skills in order to meet all criteria needed by clients.

2. Data Entry

Organized data is the key to accelerate your business growth. However, as a growing organization, you might find it challenging to keep a track of your data on a daily basis. Data Entry is a repetitive and will be time consuming task if it is not managed by professionals. Therefore, outsourcing Data Entry activities to a business process outsourcing company will be the right decision for every company.

3. Loyalty Management

In today’s digital era, business is becoming more competitive. Organizations need to find the right way to provide inovative services and maintain long lasting relationship with customers. Then, one of the right way to meet those goals is establishing Loyalty Management. In managing Loyalty Management activity, organizations need to concern about the extent to which you should approach, delight, and attract customers. By outsourcing this business activities to a business process outsourcing company, organizations  will be able to take a comprehensive approach to prevent valued customers from reaching out to competitors.

4. Direct Sales

At a time when agility and scalability are essential, outsourcing Direct Sales task to a business process outsourcing company is a proven way for organizations to quickly and effectively drive revenue. Direct Sales outsourcing enables organizations to take advantage of untapped opportunities by leveraging skilled resources.

5. Outbound Call

Outbound Call is a proactive activity handled by call or contact center teams to contact customers through phone calls and achieve certain business goals.

If an organization want to establish and manage in-house Outbound Call Center, they will face many challenges that will impact the productivity of their core businesses. It can also stretch human resources, as it requires hiring skilled and competent labor and implements expensive and complex equipments.

To overcome those challenges, an organization could outsource their Outbound Call activities to a business process outsourcing company. Outbound Call outsourcing services consist of Telecollection, Telemarketing, Telesales, Welcome Call, Data Cleansing, Telesurvey, and more. You can find more about outbound call services by clicking this link: (link)

To conclude, those are 5 business activities we could outsource to grow business. 5 mentioned business activities above are available in services offered by MitraComm Ekasarana. MitraComm Ekasarana is a business process outsourcing company that was established in 2007. At present, as a business process outsourcing company in Indonesia, MitraComm is supported by more than 150 experts and 8,000 NP staff, with a capacity of more than 4,000 seats.

MitraComm is fully supported by Phintraco Group, an IT solution provider company in Indonesia that has served more than 200 customers across industries in providing the best IT solutions to meet business needs in today’s digital era. To ensure the quality of services provided to customers, MitraComm has 8 locations across the city center of Jakarta, Tangerang, Semarang, Surabaya and Yogyakarta.

Do not hesitate to contact us at marketing@phintraco.com to know further information about all MitraComm’s business process outsourcing services and to consult with out professional teams before taking the right steps for having a business process outsourcing company as your business partner.

References:

https://www.forbes.com/sites/allbusiness/2015/04/13/6-key-areas-to-outsource-when-starting-a-business/?sh=5f9d7544ec7a

https://www.outsourcinginsight.com/outsourced-services/

https://www.americanexpress.com/en-us/business/trends-and-insights/articles/6-business-tasks-you-could-be-outsourcing/

The Advantages of Contact Center Outsourcing for Business

By |2021-07-25T20:53:35+00:00January 29th, 2021|Categories: Blog|Tags: , , , , , , , , , , , , |

In today’s digital era, contact center plays important role in a business. The quality of contact center is becoming increasingly important to affect customer’s trust on a product or brand. Therefore, contact center outsourcing has been becoming a growing trend in the world of business for many years. Why is that so?

Before we get into the specifics of the advantages of contact center outsourcing, let us first know how critical the role of contact center to the overall success of a business.

According to research from Temkin Group, 65% of customers say that a positive customer service experience is more influential than great advertising.

Another research from American Express reveals that 69% of customers say they will spend more with a company that provides good customer service.

Based on those facts and statistics, we can conclude that having good customer service quality is a must for every company across industries.

The importance of providing good customer service quality makes contact center outsourcing become a growing trend in business literature. Then, do you want to know the advantages of contact center outsourcing? Here are what you need to know about the advantages of contact center outsourcing:

1. Competent employees

The first advantages of having contact center outsourcing partner is every outsourcing provider dedicate their efforts, time, and their resources toward improving employees or agent skills to implement customer service’s best practice and keeping up with industry standards.

A company can rely on contact center outsourcing services to have competent employees and specific expertise in customer service, allowing them to focus on what their business does best.

2. Cost and time savings

Another advantages of contact center outsourcing is helping companies to save their time and cost. When companies choose to outsource their contact center, it means that they have reduced their cost and time spending for certain processes like recruiting, onboarding and training new employees or agents, dealing with high rates of employee turnover, also eliminate cost for building contact center infrastructure such as office space and modern technology implementation to support customer service.

3. Besides providing better services to customers, contact center outsourcing also help companies to get new business opportunities

A contact center outsourcing provider will provide transparency into all customer interactions, and capture them with modern technology support to help a company realize more value from captured interactions that are useful for the future of their business strategy.

4. Contact center outsourcing handle the complex technology operation, so you do not have to

The last but not least, the advantages of contact center outsourcing is helping companies reduce complexity in operating modern technology.

The presence of modern technology for contact center operations is now more complex than before, making the management of contact center operations even more complicated if it is handled by parties who are not competent in customer service. A company can solve those challenges if they work together with a contact center outsourcing provider that is supported by a series of modern technologies that always keep up with customer needs and trends.

By reading this article, you have got information about the advantages of contact center outsourcing. Contact center outsourcing comes in all shapes and sizes, and different levels of service quality.

Before choosing contact center outsourcing provider, it will be much better if you prepare important points such as defining clear targets, understanding company’s culture, and picking the right partner. You can find out what you need to know about the things to keep in mind before outsourcing your contact center by clicking this link.

Are you now in the process of choosing the right partner for outsourcing your contact center? We provide recommendation for you, watch this “MitraComm Customer Success Story” video to find out the answer. Click this link

Further information:

marketing@phintraco.com

5 Key Strategies for Improving Customer Service

By |2021-07-25T20:53:40+00:00January 28th, 2021|Categories: Blog|Tags: , , , , , , , , , , , , , , |

To survive and thrive under a competitive and crowded business environment, a company must attract more customers to increase sales and implement the right strategies for improving customer service. Why is it a must? Because no matter how good your product is, if customers are not satisfied with the services, they will pay closer attention to the bad customer service experience.

In this article, we will dive deep into the key strategies for improving customer service that you can implement to grow your business. Here are the points.

1. Respond promptly to your customers’ inquiries

If a customer service agent can give prompt responses to all customers’ inquiries, indeed it will create a business with more satisfied customers. To implement this strategy, you need to train your agents’ skills regularly and supported by adequate systems to help agents work promptly.

2. Make customer feedback part of your strategies

Customer feedback is the most important aspect to evaluate your service level. By knowing what we need to improve, then you can adjust your customer service strategy that can be implemented by the customer service agents.

It is important to know that customer feedback is not only about customer complaints submitted through email, chat, SMS, or other modern platforms. Every interaction between agents and customers is a hidden, yet valuable feedback.

Therefore, you need to have call recording systems to help you monitor all interactions between agents and customers, and turn those interactions into valuable insights to decide the right business strategies and decisions in the future.

3. Complete your service with omnichannel support

Today’s all activities closely depend on modern technologies. Everything becomes digital, and all customer have now switched to use digital platform to find their needs. Therefore, for improving customer service, you need to complete your service with omnichannel support. Omnichannel is a cross-channel content strategy that companies use to improve their customer experience and drive better relationships across points of channel. To get more information about omnichannel support, find the information here. (link)

4. Offer 24/7 customer support

This is an important strategy for you if you have a large customer base. If a company offers 24/7 customer support, customers will find it easier to contact you any time. To implement this strategy, you need to hire multiple customer reps and have a dedicated customer support team that works in shifts to handle all customer inquiries.

5. Stay competitive and improve customer service by outsourcing your contact center

If you are able to implement those 4 strategies successfully, then having excellent customer service is not just a dream. However, the question is “does every company has time and opportunity to specifically build strategies and the right teams to improve customer service?”

Creating a successful business with excellent customer service is not a simple task. It requires good planning and consistent implementation. Therefore, you need to choose and work together with contact center outsourcing provider, so that the goal of improving customer service can be realized.

Working together with contact center outsourcing provider allows companies to improve customer service, while focusing on other strategic tasks to grow their business. Outsource your weaknesses, so you can focus on your business strengths.

To know further information about the benefits of using contact center outsourcing services, please click this article: https://phintraco.com/manfaat-menggunakan-jasa-contact-center-outsourcing-bagi-perusahaan

Further information:

marketing@phintraco.com

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