As technology advanced, physical documents began to be abandoned and replaced with electronic documents. The availability of technology encourages the reduction of paper usage in daily life, including in the business world. Even today’s business documents are predominantly stored electronically. To increase the security assurance of electronic documents, physical stamps have been replaced with digital stamps or e-Meterai. To learn more about what a digital stamp or e-Meterai is, how it works, and who can use e-Meterai in relation to electronic document management, see the following article.

What is e-Meterai?

Before the development of digital stamps, paper stamps were commonly used to affix to important documents. As technology advances, a digital stamp will be followed by e-Meterai. What is e-Meterai then? e-Meterai, also known as digital stamps, are a type of stamp in digital format. E-Meterai is primarily a digital system but also contains security elements issued by the Government of the Republic of Indonesia. State-owned banks have utilized E-Materai, but e-Meterai is now used in various electronic documents.

e-Meterai Function

Like paper stamps, e-Meterai primarily serves as a tool for validating the authenticity of important documents. This type of stamp can be applied to an electronic document using a digital system. This digital system automates the transformation of e-Meterai into digital documents. This stamp serves the same purpose as paper stamps, used as evidence of the imposition of taxes on specific documents. In addition, e-Meterai-enabled electronic documents will have the same credibility as physical documents.

Users of e-Meterai include:

So, who can use the e-Meterai? Here we review anyone who can use e-Meterai by usage category.

1. Personal

Personal use refers to the general public, which includes individuals of all ages. For instance, e-Meterai is used when creating securities such as letters of agreement, statements of accounts receivable between individuals, job application letters, and other letters that require the affixing of e-Meterai.

2. Enterprise

Enterprise is a category of e-Meterai users that refers to companies that employ e-Meterai services for internal business purposes. e-Meterai is utilized in internal company activities such as debt receivables, legally binding letters, auction and tender documents, and letters of cooperation agreements between agencies.

3. Wholesale

Wholesale is a division that purchases e-Meterai in bulk from authorized distributors and resells them to end users. Therefore, this category can be considered a third party in purchasing e-Meterai before they reach the end user.

4. WAPU (Wajib Pungut)

WAPU (Wajib Pungut) refers to a business entity designated by the Minister of Finance as a collector of Value Added Tax (VAT). This agency must make deposits and report taxes on BKP/JKP (Barang/Jasa Kena Pajak) collected to PKP (Pengusaha Kena Pajak). The mechanism is implemented to improve taxpayer compliance, increase state revenue, and strengthen tax administration.

This concludes the required information regarding e-definition, Meterai’s functions, and users. Minimizing the risk associated with ensuring the security of documents is unquestionably crucial to your business operations. Additionally, to maximize cost-effectiveness, it is necessary to reduce the use of paper documents. It is hoped that e-Meterai will be able to accommodate the needs of business development in this digital era. However, you must also ensure that the e-Meterai you utilize is authentic and comes from an authorized distributor. This is due to the prevalence of counterfeit e-Meterai sold in the virtual universe. Following this, MitraComm Ekasarana Channel Solution (MECS), one of the business units of MitraComm Ekasarana, a subsidiary of Phitraco Group, has been appointed the official distributor of e-Meterai in Indonesia.

Contact us at marketing@phintraco.com for additional information about e-Meterai.

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Baca juga: Yuk Intip Tata Cara Beli dan Menggunakan E-Meterai!

Electronic seal or e-meterai products have begun to be in great demand by the broader community since they were inaugurated last year because of their advantages for this digital era. Not only sought after by individuals but also by many small and large-scale business units. Besides companies selected by the government as collectors (WAPU), business units of ordinary companies also require e-meterai for the continuity of their business processes. Those business units that require e-meterai include wholesalers and enterprises. In this article, we will explore how there two e meterai users can get e-meterai from distributors.

Wholesaler and Enterprise: An Overview

According to the American Marketing Association, a wholesaler is a business unit that buys products from distributors and resells these products to consumers in limited (non-significant) quantities. A wholesaler can be a company that acts as a third party in purchasing e-meterai for consumers. In comparison, enterprise is another term for companies seeking profit from business activities or processes. Both of these business units basically require e-meterai in their business processes. Wholesalers use e-meterai for resale, while enterprises use it for internal business processes.

How Wholesalers and Enterprises Get e-Meterai

In contrast to companies specifically selected by the government as collectors (WAPU), wholesalers and enterprises must make payments before getting e-meterai (pre-paid). These two e meterai users also have different procedures from the purchasing mechanism for WAPU to get e-meterai from distributors. Below is a detailed explanation of the procedure.

Procedure for wholesalers

For wholesalers to get and resell e-meterai to consumers, they must go through several stages of the procedure as follows:

1. Register through the distributor portal
2. Purchase of e-meterai through the distributor portal
3. Wholesaler account submission with distributor approval
4. SN forming and stamping via API or portal
5. e-Meterai is ready to be distributed through the wholesaler link

The wholesaler link will be used to stamp the e-meterai obtained on the consumer’s document.

Procedure for enterprise

The procedure for obtaining e-meterai for an enterprise is not much different from that of a wholesaler. Here are the details:

1. Register through the distributor portal
2. Purchase of e-meterai quota through the distributor portal
3. Register to become an enterprise account with distributor approval
4. SN forming and stamping via API or portal
5. Provision of ready-to-use e-meterai quota

Companies that have been registered as enterprises do not have the flexibility to resell e-meterai as wholesalers. The quota given to the enterprise is only for internal use.

Register your business unit as a wholesaler or enterprise now and get your e-meterai through MitraComm Ekasarana, a subsidiary of the Phintraco Group that the government has trusted as the official distributor of Indonesian e-meterai.

Visit https://mitracomm.e-meterai.co.id/ for registration and easy purchase of e-meterai.

Contact us through email at marketing@phintraco.com to know more about e-meterai or electronic seals.

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e-Meterai at a Glance

Wajib Pungut (WAPU), or pemungut, is one of the users of e-Meterai on a large scale. After knowing what WAPU is and what companies are included in WAPU, we will now discuss how these companies can register and purchase e-Meterai from the MitraComm Ekasarana Channel as one of the distributors selected by PERURI.

Registration Process for WAPU

The WAPU registration process is carried out through the Supply Chain Meterai (SCM) with the knowledge of the distributor who will approve the registration. Below are the easy steps that WAPU has to do to register:

1.      Data Collection

To register, the company must prepare several data needed for the process, such as:

• Company name
• Company’s address
• Coordinates (optional)
• NPWP
• TDP/NIB
• PIC data (SPV, FIN, and STAFF) including name, email, and mobile number
• Contract (between Distributor and WAPU)

2.      Review and Approval

When the required data has been prepared and collected, the distributor will conduct a legal review before approving the registration. If all the related data is legal, correct, and valid, the distributor will give the registration approval for WAPU to make transactions with e-Meterai.

3.      User and Password Distribution

Pemungut (WAPU) must also place orders through the Supply Chain Meterai (SCM) platform. WAPU needs to have a user and password to access the account. If the review and approval are successful, the distributor will provide a user and password to make transactions and order e-Meterai quota.

e-Meterai Ordering Process for WAPU

The e-Meterai that WAPU has ordered will be in the form of a quota or stock of ready-to-use e-Meterai. The payment of e-Meterai for WAPU is post-paid, which is done after they use it. Pemungut (WAPU) must use at least 1,000 e-Meterai every month.

1.      PR (Purchase Request) & PO (Purchase Order) Submission

In this submission process, the STAFF responsible for collecting (WAPU) must make a PR through the Supply Chain Meterai (SCM). This process is almost the same as placing an order to a distributor.

2.      Review and Approval

After the PR is completed, the WAPU SPV must approve and continue the process with the PO making by the STAFF. After becoming a PO, the SPV Distributor will review the deposited PO. If the PO is correct, the distributor will approve the request for the quota or stock of e-Meterai by WAPU. Next, the system will send the e-Meterai quota to their system.

Besides WAPU, wholesalers, end-users, and enterprises can also register and purchase e-Meterai through the MitraComm Ekasarana Channel at mitracomm.e-meterai.co.id. MitraComm Ekasarana, through its business unit, MitraComm Ekasarana Channel Solution, is a trusted e-Meterai distributor company selected directly by PERURI. We will provide precise and clear directions for you during the required process.

Find out more information about e-Meterai by contacting us through marketing@phintraco.com.

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